RTYPF x Brooklyn

Convening Agenda

Thursday, 24 April 2025
Ace Hotel Brooklyn (252 Schermerhorn St, Brooklyn, NY 11217)

8:00 – 9:00a
Registration and breakfast

9:00 – 10:00a
Kick-off, introductions, and overview of the day

10:15 – 11:00a
Q&A with Funders: Building for the Long-Haul, Scaling & Sustaining Youth-led Initiatives in the Responsible Tech Space

11:00 – 11:15a
Snacks and networking break

11:15 – 12:00p
Small Group Discussion & Connection Time - Problem Solving Circles

12:00 – 12:45p
Keynote and group discussion

12:45 – 1:45p
Lunch

1:55 – 2:40p
Break out session #1 (choose one of the three sessions to attend)

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Engaging with the Media 
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What the heck is going on with AI?
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How to Scale Your Organization Part One: Infrastructure

2:45 – 3:30p
Break out session #2 (choose one of the three sessions to attend)

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Engaging with the Media 
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Messaging For a Better Future in Uncertain Times

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How to Scale Your Org Part Two: Funding
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3:35 – 4:10p
Reflection time

4:10 – 4:30p
Closing remarks and thanks

4:30 – 6:00p
Closing reception @ Ace Hotel

6:00 – 8:00p
Archewell Foundation Reception (note: business casual attire requested)

Local Recommendations

☕️ Coffee / Breakfast

🍽️ Lunch

Dekalb Market Hall (40+ food vendors, indoors)
Wonder Downtown Brooklyn (multi-restaurant kitchen)

🛒 Groceries / Last Minute Needs

🚇 Transportation

Hoyt - Schermerhorn Station (A, C, and G trains)
Jay Street MetroTech (A, C, F, N, R, and W trains)
Citi Bike Stations at Nevins St and Schermerhorn St.

🌳 Greenspace

Fort Greene Park (11 min walk)

FAQ

general

Attendance at the convening is by invitationonly for current grantees and funders. If you are a grantee and/or funder and have not received an invite or RSVP, please contact us by 01 April, 2025 at: RTYouthPowerFund@hopelab.org
The Thursday, 24 April 2024 convening will take place at the Ace Hotel in Downtown Brooklyn, NY. Please note there are multiple Ace Hotels in NY, and the convening will be held at the Ace Hotel located at 252 Schermerhorn St, Brooklyn, NY.
No. Please arrive as you feel comfortable.
However, if you are planning to attend the Archewell event following the convening, please note that business casual attire is requested.
While we encourage you to stay or the entire convening, we understand that other obligation may pull you away. If you are no longer able to attend or will need to miss parts of the day, please let us know.
For grantees: RTYPF will cover lodging for 2 nights (April 23 and April 24) and meals during the convening. For those who are not based in NYC, travel, whether by plane or train, will also be covered. Ground transport while in NYC will not be provided or reimbursed. For more specific questions, please see the responses below.

For funders: meals will be provided; no expenses will be reimbursed.
You can watch a brief recap of last year’s convening in New York City here.

for grantees

RTYPF will cover 2 nights at the Ace Hotel Brooklyn – check-in April 23, check-out April 25.
Each attendee will have their own room.
Yes, upon check-in at the hotel you will need to put a credit card on file. This will be for incidentals incurred, only. The room fee + taxes will be paid in full, in advance, on your behalf.
Yes, RTYPF grantees may stay at the hotel outside of the covered dates, but would bear the cost of the spare nights at the hotel, and taxes and incidental fees directly. In order to pay for additional nights at the Ace Hotel, you should contact the hotel directly to book.
Yes, if you have indicated so on the travel questionnaire.
No, there will not be a shuttle provided for airport or train station transportation.
No, there will not be ground transportation provided, but we have planned the convening programming so that there should be minimal ground transport needed.
For those booking travel, we will provide contact information for any last-minute changes or issues.
April 23rd dinner, and April 24th breakfast and lunch will be provided.
Vegan, vegetarian and gluten-free options will be provided for each meal. If you have reached out with any specialty dietary needs (e.g., Kosher, Halal) we will be in touch directly to coordinate. If you have any questions please reach out directly to Karen Chen at karen@karenchenconsulting.com.
Info coming soon!
If any of the policies or responses we’ve laid out here make this event cost prohibitive or you feel you need additional support to attend, please get in touch with Karen Chen at karen@karenchenconsulting.com.

RTYPF x Brooklyn

Convening Agenda

Local Recommendations

FAQ

general

How do I RSVP for the convening?

Where is the convening located?

Is there a dress code?

What if I can't make the full day?

Overall, what expenses will be covered by RTYPF for the convening?

What happened at last years convening?

for grantees

What days will be covered for lodging, and where?

Will rooms be shared?

Will I need to put a credit card down at check in at the hotel?

Is it possible to stay at the hotel outside of the covered dates?

If I am based in NYC, am I able to stay at the hotel?

Will there be a shuttle to take us from the airport/train station to the hotel, and back?

Will ground transportation on the days of April 24 - 25 be provided or reimbursed?

If my travel plans change at the last minute, can I adjust my flight?

What meals will be provided?

What if I have dietary restrictions?

Who do I contact if I have questions about my travel arrangements or if there are last minute changes or problems to my travel?

I have concerns about out of pocket expenses for this retreat - who should I connect with?

We’re looking forward to seeing you in April!